#EventProfs Community Job Board

Event Specialists is looking for an energetic, self-motivated conference manager who is logistics focused and has a keen eye to detail, strives for accuracy and is driven by process improvement. We are a tech-savvy, client-focused team who regularly challenge the status quo in the events industry and look to improve how we deliver hybrid and virtual conference experiences.

If you’re a trailblazer with the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative, organizational skills, and the ability to maintain a realistic balance among multiple priorities, we want you to join our team!

This role is a full-time remote opportunity. At the present time, we will only consider those applicants who are legally authorized to work in Canada. (GTA Preferred)

What You’ll Do:

• Work with small-large clients and help them translate their event vision into reality!
• Handles overall administration/project management for each event and serves as the primary point of contact for the clients
• You’ll manage that relationship to create an exceptional experience and deliver weekly/monthly reporting as needed.
• You’ll lead small-large scale projects, including all aspects of project management
• Coordinate all conference logistics. This will include things like: developing the budget, location scouting, vendor procurement, content production, schedule planning, creation of set displays, floor plans, exhibitor management & branding and more!
• Oversee the execution of production logistics onsite: like audio visual, call times, communication with crew, vendor management, and other tasks as needed. You’ll take full accountability for the conference.
• You’ll prepare and research ideas and activities to develop engaging events both virtually and in person.
• Support risk management development and contingency plans
• Drive positive improvements inside of Event Specialists. You’ll share feedback and learnings with the leadership team and your colleagues. You’ll also provide reports and documentation to support administrative processes.
• Completion of other tasks essential to the successful delivery of internal and external events according to scope and/or at Leadership’s request

What You’ll Need:

• Post-secondary education in event management, or post-secondary degree in any field with relevant work experience
• You’ve got 2 years’ of proven Event/Conference Management or Project Management experience.
• Must be tech savvy. Demonstrated experience to learn new technologies quickly. This might have been a specific piece of complex software implemented by a large organization, a website builder, social media management tools, etc.
• Experience in virtual event platforms and/or apps like InEvent, Cvent, 6connex, Swapcard, PheedLoop, Hopin and/or Hubilo is an asset.
• You know what it’s like to work in a corporate environment. You’ve worked inside or directly with a mid-large size organization.
• Experience working with multiple stakeholders with multiple priorities.
• Experience working with key event resources like designers, creatives and diverse vendors.
• Must have strong verbal and written communication skills.
• Experience working with cross-functional teams.
• A knack for thinking on your feet as challenges arise through the planning and execution phases of the event.
• This position is expected to run events which occasionally are held on evenings and weekends.
• Travel will be required to support the conferences in Canada and the US.