#EventProfs Community Job Board

#EventProfs Community Job Board

The free job board for event & marketing professionals.

GES
New Orleans, LA
$35k-$42k / year
Operations Coordinator
Full-time

Overview

GES, Global Experience Specialists, is a global exhibition services company with a legacy spanning over 90 years and teams throughout North America, Europe and the Middle East. We create some of the most influential exhibitions in the world – think international medical symposiums, industry leading exhibitions for technology, manufacturing that help communities meet, educate and move their mission forward. From initial strategy to show-stopping audio visual, accommodations to award winning creative – and every detail in between – we create shows that propel commerce, education and community!

Our mission is to deliver extraordinary exhibition experiences through simple, user-friendly services and best-in-class execution.

Our opening for Operations Coordinator is to support Operations Department both in the office and at show site in the performance of key administrative activities with primary focus on Tradeshow Production, Freight, Electrical & Safety support.


Responsibilities

Reviewing, organizing and submitting Union Payroll at Showsite to GES Payroll Processing Dept in Las Vegas by posted deadlines

Assisting Payroll Dept & Union laborer for payroll issues

Scanning of Small Package deliveries (UPS, Fedex, etc) at show site.

Timely and accurate submission of information related to the labor tracking process

Assists with Union New Hire Paperwork completion

Provide administrative support for Loss Prevention & Safety at Showsite

Data entry of Certificates of Insurance and communicating noncompliance to exhibitors in a timely and professional manner

Advanced Warehouse assistance at offsite location

Assisting in the Marshalling Yard checking drivers in for loading/unloading at show site

Entering of Bill Of Lading Information into GES System

Completing Show Close Files in an organized and timely manner to meet deadlines in place

Support other Operations Coordinators in alignment with their requirements as needed and prescribed by the Operations Supervisor/Managers

Assisting with administrative completion of Rental, Supply, & Services Purchase requisitions as requested by Operations Management

Perform all duties with the utmost integrity avoiding any conflict of interest

Perform other duties as assigned and deemed necessary of the position under the direction of Management


Qualifications

Valid Drivers License

College graduate preferred/High School diploma required

Knowledge of Tradeshow industry, preferred but not mandatory

Excellent organizational and communication skills

Proven verbal and written communication skills

Detail-oriented

Ability to effectively manage multiple projects

Ability to work nights and weekends and possible holidays is required

Must be able to work flexible schedule work hours, shifts or days worked will vary due to show schedules and adapt to short notice of schedule changes –standard non-show hours are 8am-4:30pm in a Hybrid environment

Travel is required to work in facilities in the North-East and frequently in other parts of the US


Working Conditions

Frequently performs work on the tradeshow floor, in noisy and crowded areas while enduring uncomfortable temperatures, dust and/or other conditions

Job requires walking, bending, handling, reaching, grasping, lifting 25+ lbs., and repetitive motions

Job requires long hours during show runs with varying stop and start time both early AM and late PM

Requires working alone at times and also with others in a team atmosphere

Work performed in office setting and also remotely from home during non-show responsibilities includes sitting at computer for long periods of time

Will work with and report to multiple managers both in a city and national level


Benefits

Our team members are our family, so we help our team members care for their families. The rewards of joining GES are extensive. We offer a comprehensive benefits package to all full-time employees. Here are some of the highlights:

Competitive salaries

401K with company match

Healthcare/vision/dental insurance

Wellness benefits

Career development program

Employee assistance program

Vacation time

Community involvement opportunities

Team activities

And much more……


EEO Information

Equal Opportunity Employer, including vets and disability