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The National Hellenic Museum is a non-profit organization with a mission to share Greek history, culture and art and the Greek American story in relevant and meaningful ways.
The National Hellenic Museum seeks an Events Manager to create engaging, memorable, and high-quality guest experiences, and to move the organization forward in business and brand development. The position requires a highly organized, creative, detail oriented and motivated thought leader to coordinate event planning, management, and production. This position reports to the Executive Director. The Events Manager works in tandem with the Development Manager, Operations Manager, and Program Manager collaboratively.
Overall, the position involves managing museum programs, fundraising events, and rentals of the museum space to external clients.
The position includes a range of responsibilities including, project management, coordinating event logistics and timelines, communicating with event attendees and donors, creating event programs, contracting vendors, and other tasks necessary for event production.
● Organize and execute assigned business projects which may include special projects related to exhibition events and educational events.
● Develop and implement detailed strategic business plans to increase event rentals, tour groups, and internal events.
● Create and implement successful marketing strategies for rentals and group events, developing vendor relationships to increase existing networks, and working with digital marketing consultants to grow the reputation of the brand.
● Potentially oversee event staff as rentals and events increase at the museum.
Museum Event and Fundraising Events Responsibilities
● In collaboration with the Executive Director, produce and coordinate all aspects of the museum’s significant fundraising and cultivation events, including: The Trial, Kouzina, special projects related to Annual Gala, and various other events (both virtual and in-person) including receptions, lectures, exhibition openings, ribbon-cutting ceremonies.
● In collaboration with the Executive Director, develop concepts for event materials including graphic design, production, printing, auction catalogs, invitations, public relations, and event marketing.
● Responsible for budgeting and financial reporting for events.
● Facilitate volunteer planning committees and manage the staff and volunteer committees working at the event.
● Negotiate costs and services with vendor, book event space, arrange food and beverage, order all supplies and decor, coordinate audiovisual equipment and operation, make travel arrangements.
● Lead event planning and production meetings and discussions.
● Secure guest speakers and entertainment and coordinate rehearsals.
● Organize and manage the invitation, registration, and attendee check-in processes.
● Provides day-of event coverage.
● Manage the follow-up with vendors, sponsors and staff members after each event.
● Manage exhibition load-in schedules.
● Coordinate with the Event Rentals Program staff to ensure that there is no conflict with events.
Education: Bachelor’s/Associate’s degree.
Job Experience: 5+ years in relevant experience in event planning and management.
Preferred but not required: Interest in Greek Culture or immigrant cultures/immigration
● Creative, dependable, and results oriented.
● Excellent working knowledge of Microsoft Office, especially Excel for precise event management.
● Strong written, verbal, and interpersonal skills.
● Excellent community building and customer service skills, and high expectations for building strong relationships and delivering quality events.
● Excellent organizational skills, time management, and attention to detail.
● Ability to manage budgets, negotiate with vendors, and lead initiatives
● Ability to work in a team environment as well as independently.
Hours and Requirements of the Position:
Full-time, Monday through Friday, including some weekday evenings, occasional early morning, late evening, and weekend hours related to meetings or events. When weekend or evening work is required, the Events Manager can utilize flexible scheduling for a balanced work schedule.
Location: Partial remote work. Office located at 333 S. Halsted St, Chicago, IL 60661
Benefits: Medical, Dental, Vision insurance, paid time off, hybrid work schedule
The National Hellenic Museum is committed to creating a diverse work environment and an equal employment employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.